10 Tools to Maximise a Real Estate Agent’s Productivity

June 30, 2022

Today, the world is often moving faster than we can keep up with. That’s why many real estate professionals are struggling to complete all of their daily tasks on time and feel efficient simultaneously.

On the other hand, overworking yourself could potentially lead to burnout. But how do you avoid that while also doing your job well? The answer is to manage your time smartly and complete your tasks more efficiently. If you’re looking for ways to grow your real estate business in 2023, here are the ten best tools for real estate agents who want to be productive at work.

#1 G-Suite

First of all, it’s worth starting with the obvious. G-Suite (now known as Google Workspace) is by far one of the most important assets in any professional’s toolbox. Not only is it completely free, but you can access Google’s numerous services from a single account which allows you to keep everything organized. Here are the most important tools you can use with a Google account:

  • Gmail – email provider
  • Google Drive – cloud storage service
  • Google Docs/Sheets/Slides – the online equivalent of MS Word/Excel/PowerPoint
  • Google Forms – questionnaire and survey tool
  • Google Calendar – calendar tool
  • Google Hangouts – voice and video calling tool
  • Google Keep – note-taking app

#2 MailChimp

While you are definitely not a specialist in email marketing because that is not your number one concern, knowing a thing or two about it will help you reach more clients and maintain long-term relationships with them. Contrary to popular belief, email marketing doesn’t need to take a lot of time, and to help you with it, you can use MailChimp.

This popular email marketing platform allows you to send out newsletters regularly, set up an auto-reply email, launch email drip campaigns, and more. Essentially, you get to use a variety of different email marketing features that can help you achieve different goals. Though MailChimp isn’t free, it offers several affordable plans you can choose from.

#3 Evernote

As mentioned earlier, Google Keep is an app you can use for taking notes, but if you want to try something else, Evernote is a good choice. This note-taking app lets you access your notes from multiple devices, record voice notes, and attach different files to your notes (e.g. PDFs, images). If you want more functionality than what Google Keep provides, then you definitely won’t go wrong with Evernote.

On the other hand, you might be a prominent note taker and your notes might be piling up endlessly. If this is the case and you don’t have time to sort them out, you could hire a professional writer from the custom writing reviews site Rated by Students to organize your notes for you.

#4 Trello

If you work in a team with other agents and specialists, you might have noticed that it’s often difficult to coordinate everything even with the help of cloud strategy services. Assigning and completing tasks, organizing and holding meetings, rescheduling events – all of these can be quite confusing if there is no centralized way of doing these things in a single place. That’s why you need Trello.

This project management tool allows you to create boards where you create tasks that need to be completed by different members of your team. All the information about the task can be added to its card, and once the task is completed, you can mark it as “done”. Trello’s interface is easy to navigate, so you will get started in no time.

#5 Asana

Alternatively, you can try Asana. This is another popular project management app that also lets you create and assign tasks. However, Asana’s interface is somewhat different from Trello’s. The functionality offered by both tools is very similar, so it’s ultimately a matter of which interface you prefer.

It’s worth noting that Asana lets you view tasks in different ways and there are some additional elements that could potentially make it a little more complex than Trello. However, at their core, the apps are very similar and pursue a single goal – to help you become more productive with the help of project and task management.

#6 Hootsuite

Just like you need to understand how email marketing works, you should also learn a thing or two about social media marketing. Luckily, there is something to help you with this as well – Hootsuite. This social media marketing platform lets you schedule all your posts across multiple platforms from a single dashboard. The best part is that you can do this for months ahead, so that you don’t have to worry about social media all the time.

If you don’t know how to create social media posts, you can always seek professional help. You can check out the writing services reviews site Top Writing Reviews to find a writer who will help you craft the best posts for your social media profiles.

#7 Slack

Once again, if you are working in a team, you need to organize all your team members for the most efficiency. Obviously, proper communication should be your priority in this regard, and one of the best solutions for this is Slack. No, this is not about slacking off, but rather improving your own and your team’s productivity.

Slack is a professional communication tool that allows you to create different channels for specific matters. You can send text messages, share files, and call via voice or video. Moreover, Slack can also be integrated with tools like Google Drive, Asana, Zoom, Salesforce, Zendesk, and many others.

#8 Canva

Real estate agents aren’t graphic designers, so when you need to create or edit something quickly, you don’t necessarily need a professional-level app for this. That’s where Canva comes in. This popular graphics tool is free and user-friendly while offering countless templates for all purposes.

From emails to presentations to social media posts, there are templates for almost anything you can think of. Moreover, Canva also provides you with many customization options, so you can alter the templates to your liking. The designs you create can be downloaded in multiple formats and sizes, but you can also save them on your account to access and edit later. It’s probably the best thing after Photoshop and Illustrator, but much easier to use.

#9 Scanbot

Scanning documents might not be the first thing that comes to mind when you’re considering things you need to make your job easier but try to remember how many times you had to take a picture of a document. Instead of photographing important documents, it’s much better to scan them with the help of Scanbot.

This free app will instantly convert a photo of your document into a PDF which you can save to Google Drive or Dropbox. And if you need something altered, you can always get help from a professional writer from the custom writing reviews site Trust My Paper who can remake your document for you.

#10 Xero

Last but not least, you need to have a reliable accounting management tool that will help you keep track of all your finances. Xero is a great option in this regard. This tool is similar to QuickBooks and is very straightforward in use. It has also been compared to FreshBooks, but Xero is likely better than either of the two other apps.

For starters, Xero provides you with free, unlimited email support. You can use the contacts feature to keep track of all your clients. Other features include bank reconciliation and attaching documents to financial data among others.

Final Thoughts

All in all, there’s definitely a very wide variety of tools you can use that will help you complete your work on time. Utilize the apps in this article to help you schedule your tasks smartly and stay consistently productive at your job.

Soho is your expert team in Australian real estate, offering an innovative platform for effortless property searches. With deep insights into buying, renting, and market trends, we guide you to make informed decisions, whether it's your first home or exploring new suburbs.
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